This article describes the actions that the Prospectus Author must take when submitting the prospectus information for the study programme.
Introduction
You will receive a notification as soon as the process ‘Prospectus information Study Programme’ starts in TimeEdit. This happens every year around January for minors and around March for regular study programmes. The Prospectus Author is the first to receive the task in this process.
Tasks to do
You can find your task on the left side of the dashboard. Click on it to open the workflow. You can find more information about tasks in 3. How do I handle a task?
Process, workflow, pages
Each process consist of workflows. This workflow 'Delivering prospectus information study programme' consists of the following pages:
- On the pages 'Welcome (with comments)', ‘General details’, and ‘Structure with texts’, you will find general information. You don’t need to do anything here.
- On the pages ‘Description of the study Programme’, ‘Job market preparation’, ‘More information’, and ‘Description links’, you will enter the content that will be published in the prospectus.
- The ‘Prospectus notes’ page is intended for internal discussions.
- On the ‘Complete’ page, you can finalize the workflow and forward it to the Reviewer Prospectus.
Navigate
You can navigate in two ways:
- Use the Next and Previous buttons.
- Click on the page headings to go to the corresponding page.
Assign to me
Sometimes you work on a prospectus text together with multiple Authors. To keep track of who is working on it, you can temporarily assign the workflow to yourself. This way, your colleagues can see that you are working on it.
Click on Unassigned in the top-right corner and then click Assign to me.
Your name will then appear at the top of the workflow. The other Prospectus Author can still edit the workflow, but will see that you are working on it.
Once you’re finished, you can remove the assignment by clicking on Unassign.
Welcome (with comments)
On this ‘Welcome’ page, you can read what is expected of you in this workflow. If the Reviewer Prospectus has provided comments, it will also be displayed on this page.
Prospectus notes
Use this page to add notes for discussions with your colleagues. These notes will not be shown in the prospectus.
This page displays general information about the study programme, as determined in the curriculum process.
Structure with texts
This page displays the structure of the study programme, as determined in the curriculum process.
Click on Expand All to view the full structure.
Description study programme
On this page, you can view and, if necessary, edit the prospectus information for the study programme.
Formatting
The text can be formatted as:
- B = Bold
- I = Italic
- Numbered list
- Bulleted list
You can insert a link.
- URL: This is the address of the webpage, e.g. https://www.universiteitleiden.nl
- Link text: The text that appears on the screen and is displayed in the prospectus.
Markdown means that you can see the formatting of the fields.
WYSIWYG means: What you see is what you get.
Translate
The description of the study programme can be displayed as follows:
- One language
- Side by side
- Below one another
If you click Translate, the text will be translated automatically. The original language can be formatted in either English or Dutch and translated into Dutch or English.
Don’t forget to click Save after translating, so your changes are actually stored.
How can you see the changes that have been made?
- Click the “Changes” button to make them visible.
- The date and time of the last change will appear.
The Changes button shows the modifications that have been made.
- Click on the text to view all changes.
Job market preparation
On this page, you can view and, if necessary, edit information related to job market preparation. Under the heading ‘Job market preparation’, you will find more details on how to complete the prospectus information about job market preparation.
More information
On this page, you can view and, if necessary, edit details about the study programme. Additional information is available under the ‘More Information’ tab in the prospectus
Please note: This is a preliminary example from the new prospectus, which is still under development.
Description links
On this page, you can add various relevant hyperlinks. How to do this is explained under Formatting.
For example, you can add a link to the website Leiden University.
These links are displayed in a separate section Links of the prospectus, listed one below the other.
Please note: This is a preliminary example from the new prospectus, which is still under development.
Complete
The final page is ‘Complete', where you finalize the submission by selecting ‘Send'. This action submits the prospectus information for the study programme to the Reviewer for verification
This pop-up will appear. Here, you can add a comment for the Reviewer, if you wish. This is optional. Then click ‘Send’ again. The process will then appear on the Reviewer’s dashboard.