This article describes the actions that the Prospectus Reviewer must take when checking the prospectus information for the study programme.
Introduction
Role of the Prospectus Reviewer:
- May modify all prospectus information
- Can monitor the process progress
Tasks to do
When the Prospectus Author – Study Programme has completed their workflow, it is forwarded to the Reviewer Prospectus. A task will then appear in the Dashboard under Tasks to do. Click the task to open it. The task will remain visible in the Dashboard until the workflow has been completed. You can find more information about tasks in this article.
Process, workflow, pages
Each process consists of workflows. This workflow 'Check prospectus information study programme' consists of the following pages:
- The Welcome page contains any feedback that may have been added by the author.
- The description report shows all modifications related to the study guide texts. It is possible to generate and export a report from this page.
- Op de pagina Structuur met teksten vind je algemene informatie. Je hoeft hier geen actie te ondernemen.
- Met de pagina's Omschrijving onderwijsprogramma, Arbeidsmarktvoorbereiding, Meer informatie, Omschrijving links ga je aan de slag. Hier vindt de controle plaats van de studiegidsinhoud die door de opsteller is aangeleverd.
- De pagina Studiegids notities is bedoeld voor intern overleg.
- Met de pagina Afronden kan je de workflow afronden en doorsturen naar de hoofdredacteur studiegids.
Navigate
You can navigate in two ways:
- Use the Next and Previous buttons.
- Click on the page headings to go to the corresponding page.
Proces progress
To view which processes are currently in which phase, go to the Process Progress section:
- Reports
- Processes
- Process progress
- Study programme
- Prospectus Information Study Programme
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When you open this section, an overview appears showing all outstanding prospectus information for study programme processes across all faculties.
- The top bar displays a count of all open processes per status for the entire university.
- Click your faculty and then select, for example, Check.
- 2 indicates that there are two processes open with this status.
- Click Check again to view the study programmes that are currently in the Check phase (assigned to the reviewer).
Welcome (with comments)
On this page, you can read what is expected of you in this workflow.
Description report
On this page, you will find all changes that have been made to the prospectus texts. This article explains how to interpret the displayed changes.
Prospectus notes
Use this page to add notes for discussions with your colleagues. These notes are only visible to you and your colleagues and will not be shown in the prospectus.
This page displays the structure of the study programme, as determined in the curriculum process.
Click on Expand All to view the full structure.
Description study programme
On this page, you review the texts submitted by the Prospectus Author. For Reviewer Prospectus and Chief Editor Prospectus this page opens by default in changes mode.
The page can be displayed in three different modes: Changes, Preview, and Edit. The explanation below describes what each mode entails
Changes (1)
This opens an overview of all changes made to this object. In this overview, you can usually see:
- Which fields have been modified.
- What the old and new values were.
- Who made the change
- On which date and time the change was made.
Preview (2)
With Preview, you can see how this object will appear to the end user, typically:
- How the information is displayed in the Prospectus
- Without the editable fields
- This is therefore a preview of the publication version.
Very useful for checking:
- Does the text look correct?
- Are the sections, order, and fields correct?
- Is all information visible as intended?
Edit
Use this button to enter input and edit mode. In this mode, you can:
- Edit the text.
- Add or remove items.
How can you view the changes that have been made to the texts?
That is explained in this article.
How can you make changes to the text yourself?
Click Edit.
The text can now be modified and saved. If desired, you can return the process to the author after completing this workflow. In that case, specify on the Prospectus Notes page which adjustments the author needs to make.
Job market preparation
On this page, you review the information prepared by the Prospectus Author related to job market preparation. For Reviewer Prospectus and Chief Editor Prospectus this page opens by default in changes mode.
More information
On this page, you can view and, if necessary, edit details about the study programme. For Reviewer Prospectus and Chief Editor Prospectus this page opens by default in changes mode. Additional information is available under the More Information tab in the prospectus.
Please note: This is a preliminary example from the new prospectus, which is still under development.
Description links
On this page, you can add various relevant hyperlinks. How to do this is explained under Formatting.
For example, you can add a link to the website Leiden University.
These links are displayed in a separate section Links of the prospectus, listed one below the other.
Please note: This is a preliminary example from the new prospectus, which is still under development.
Complete
The final page is Complete, where you finalize the submission by selecting Send. This action submits the prospectus information for the study programme to the Reviewer for verification.
This pop-up will appear. Here, you can add a comment for the Reviewer, if you wish. This is optional. Then click Send again. The process will then appear on the Reviewer’s dashboard.