This article describes the actions the Chief Editor must take when approving the prospectus information of the study programme.
Introduction
The Chief Editor Prospectus is:
- Process owner within the TEC Prospectus environment.
- Responsible for starting, stopping, and taking over processes.
- Creating overviews and insights for the organisation.
- Accountable for publication of information to the Prospectus.
- Working with a workflow dedicated to edit Prospectus texts for the study programme.
Tasks to do
When the reviewer has completed their workflow, it is forwarded to the Chief Editor Prospectus. A task will then appear in the Dashboard under Task To do. Click the task to open it. The task remains visible in the Dashboard until the workflow has been completed. You can find more information about tasks in this article.
Process, workflow, pages
Each process consists of workflows. This workflow 'Check prospectus information study programme' consists of the following pages:
- On the pages Welcome (with comments) and Structure with texts you will find general information. You don’t need to do anything here. The Welcome page can contain any feedback that may have been added by the author.
- Description report shows all modifications related to the prospectus texts. It is possible to generate and export a report from this page.
- You will work with the pages Description study programme, Job market preparation, More information and Description links. These pages are used to check the prospectus content submitted by the author and/or reviewer.
- Prospectus notes page is intended for internal consultation.
- With the Complete page, you can complete the workflow and prepare for publication.
Navigate
You can navigate in two ways:
- Use the buttons Next and Previous.
- Click on the page headings to go to the corresponding page.
Welcome (with comments)
On this ‘Welcome’ page, you can read what is expected of you in this workflow. If the Prospectus reviewer has provided feedback, it will also be displayed on this page.
Description report
On this page, you will find all changes that have been made to the prospectus texts. This article explains how to interpret the displayed changes.
Prospectus notes
Use this page to add notes for discussions with your colleagues. These notes are only visible to you and your colleagues and will not be shown in the prospectus. Note: it is possible to (accidentally) delete a colleague’s text. No logging takes place, so the deleted text cannot be recovered.
Manage module group texts
In the previous setup, the controller cld click on the pencil icon next to the short description and edit the text there.
In the new situation, the pencil icon is no longer available at the screen "Curriculum Strcture (list view)"page. Instead, an additional page had been created called "Manage module group texts".
First click to expand all, you will then see a pencil icon and two text fields. There is a text block titled "Text in structure" for a short description, and a "Text in popup" for the long description.
The short description is displayed in the structure and is visible in both the curriculum and the prospectus. The long description, if filled in, appears in the prospectus behind a "Show more" button.
On this page, you can add additional information for a specific group of courses within the structure. Two options are available on the Module Group Texts page.
Click on Expand all
Click the pencil icon next to the relevant module group
You will see the following two options:
Text in structure – Use this for a short description, which is displayed directly in the structure itself.
Text in pop-up – Use this for a longer description, which is displayed in the Prospectus behind a 'Show more' button for the relevant module group.
Fill in your description
Click Finish
Description study programme
For Reviewer Prospectus and Chief Editor Prospectus this page opens by default in Changes mode.
The page can be displayed in three different modes: Changes, Preview, and Edit. The explanation below describes what each mode entails.
Changes (1)
This opens an overview of all changes made to this object. In this overview, you can usually see:
- Which fields have been modified.
- What the old and new values were.
- Who made the change.
- On which date and time the change was made.
Preview (2)
With Preview, you can see how this object will appear to the end user, typically:
- How the information is displayed in the Prospectus.
- Without the editable fields.
- This is therefore a preview of the publication version.
Edit
Use this button to enter 'input and edit' mode. In this mode, you can:
- Edit the text.
- Add or remove items.
How can you view the changes that have been made to the texts?
That is explained in this article.
How can you make changes to the text yourself?
Click Edit.
The text can now be modified and saved. If desired, you can return the process to the reviewer after completing this workflow. In that case, specify on the Prospectus Notes page which adjustments the reviewer needs to make.
Job market preparation
On this page, information intended to support job market preparation can be approved.
More information
On this page, you can approve the general information about the content of the study programme.
Description links
On this page, you can verify various relevant hyperlinks. How to do this is explained under Formatting.
These links are displayed in a separate section Links of the prospectus, listed one below the other.
Please note: This is a preliminary example from the new prospectus, which is still under development.
Complete
By completing this workflow, the process will be moved to the status ‘Ready to publish’. From that status, the prospectus information will be published on the upcoming 1st of June by the Chief Editor Prospectus.
You can also choose to reject the workflow; in that case, it will return to the previous process status, to the Prospectus Reviewer. When rejecting, you will have the option to add comments.