This article provides a general explanation of how to open and handle a task, and what happens next.
A tasks is always part of a TEC process. Such a process is divided into workflows. By clicking on a task, you start the workflow. By completing the workflow, you finish the task and the process moves on to the next phase. When a task is completed, it disappears from your task list.
Handling tasks
On the left side the dashboard shows you which tasks are ready for you. Click on a task to process it.
On the dashboard, your tasks are divided into the processes to which they relate.
Within a list of tasks for a process, the courses can also be grouped by programme.
The first part of the task name is the course or programme to which the task relates.
The second part of the task name is the academic year of the course or programme to which the task relates.
- When you click on the task, TEC automatically jumps to the correct year for the task.
- If there is a red date next to the task, the deadline for the task has passed. You can still perform the task.
- If there is a blue #/# next to the task, you have already partially completed the workflow for that task. In the case of this screenshot, 4 of the 8 steps have already been completed. When you open the task, it will start where you left off. You can still manually go back through the steps in the task.
Starting screen of a task - beginning of the workflow
By clicking on the task, you start the corresponding workflow. The first screen of the workflow consists of a number of components:
- The name of the TEC process of which the workflow is a part, the academic year in question, and the course and/or program to which the workflow relates
- The tabs for the steps in this workflow
- An explanation of the content of the workflow
- An overview of where this workflow is located in the TEC process
- 'Next' button. This takes you to the next step in the workflow.
In the screenshot above, we are in the first step (2) of the Define Curriculum (4) workflow of the TEC process Preparing the Curriculum (1) for the 23/24 academic year for the LUC Liberal Arts and Sciences: Global Challenges education program.
Next steps
The set-up of a workflow defines how it will proceed. Generally speaking, you go through a workflow using the ‘next’ and ‘back’ buttons, checking data and filling in information where requested. Once the last step has been completed, the task disappears from your task list.
You can also close a workflow midway through. It will remain in your taskslist, with an indication of where you left off in the workflow. If you reopen the task, TEC will open the workflow at the point where you left off. You can then continue working from that point.
You can use the ‘next’ and ‘back’ buttons to navigate through the workflow.
Done! Now what?
When you have succesfully completed a task, it disappears from your task list. The task you completed was a workflow in a TEC process. This TEC process consists of multiple statuses. By completing the workflow, the TEC process moves to the next status. It is possible that this status will cause a new workflow to appear on someone's task list. It is also possible that a completely different TEC process will be triggered, again with workflows and tasks.
Not done yet?
If a task has been inadvertently completed , the TEC process manager at your faculty can undo this. This person can move the relevant TEC process back one step (or several steps) so that it reappears on your dashboard and you can resume working on it.