Every year around the first of October, the Programme coordinator receives a notification as soon as the “Preparing the curriculum” process starts in TEC.
The Programme coordinator is the first person assigned a task in this process. The first step is called “Define curriculum”. In this step, it is the Programme coordinator's task to build the curriculum. This means:
• Adding, removing or moving subjects to the correct teaching period;
• Linking teachers and ‘subject study guide authors’ to subjects;
• Ensuring that all basic information is correct and complete.
Pages in Define curriculum
Once you have started the task ‘Define curriculum’ via your dashboard, the workflow will open on the Welcome page.
The pages of this workflow are listed in the grey bar.
The pages are intended for viewing and adjusting the curriculum.
Programma overview list view
In the list view, you can see everything in a hierarchical structure. Here you can adjust the curriculum.
- The legend is outlined in yellow above.
- The buttons outlined in red are the ones you can use to add, remove or edit subjects.
- The button Changes provides you information on the changes that have been made.
Adding Courses
- In the structure (in the correct section), click on the + sign (circled in red above)
- Select Add Course.
Select the tab existing course or create a new one.
If you need an existing course, search for the relevant course by entering (part of) the name or prospectus number.
If you want to create a new course, enter the course title in Dutch and English.
- Click Save (or Add)
- A new workflow Define Course will open immediately. We have a separate manual for this: 2.1 Define Course.
If you want to continue building the structure, click on the Cross icon in the top right corner to remove the Define Course workflow. You will now find the task for the New Course on your dashboard under Tasks.
The newly created (incomplete) course is visible in the structure. Crossed out and marked with the message “Code missing”.
You can add the information for the new subject (via the Define Course workflow) from the Dashboard via Tasks.
Deleting courses
Click on the bin icon to delete a course. You will be shown the following screen:
You can read about these options in the section below.
Remove from study programme
This means that you are no longer offering this course within this own programme. The course will disappear from the structure.
- Are you a borrowing programme? The course will still be offered in the programme that owns the course.
Are you the owning programme? The course may still be borrowed by other programmes (they will have the key icon). Your programme remains the owner of the course. In addition, the course will still appear in the Prospectus under the other programmes that borrow it.
This means that you will no longer offer this course in your “own” programme, but that the course will still be offered/borrowed in other programmes. The course will appear in the prospectus for the other programmes.
You can tell whether you are borrowing a course or own it by the key icon displayed before the catalogue number in the structure.
Remove offering
Only available for owned courses. The offering period is removed for both the owning programme and any borrowing programme(s).
Choose this option when a course is offered on an 'alternating' basis, meaning it is offered one year but not the next. This may also apply to courses offered once every three years.
The course remains visible in the structure, but without an offering period. As a result, it will no longer be displayed in the Prospectus. When the course is offered again the following year, it will automatically remain visible in the programme structure, allowing you to easily assign a new offering period to it.
Some courses are configured to have an alternative offering. This means that, as the course owner, you offer the course during a different offering period than the borrowing programme. This is indicated by a checkmark when you open the paperclip icon next to the course in the relevant programmes.
In this case, removing the offering period does NOT mean that the course will also lose its offering period in the borrowing programme.
Internal consultation is therefore recommended.
Terminate course
For this situation, we assume that the teaching methods/assessments of the course to be discontinued are not used in another course that will remain active.
Is this the case? Please contact your faculty's functional administrator to discuss the available options.
What happens when you discontinue a course?
- The course is assigned the status TERMINATED.
- In the LATEST VERSION of the programme structure in which the course was discontinued, the course is no longer visible.
- In the CHANGES view of the programme structure in which the course was discontinued, the course appears with strikethrough formatting.
- The course can no longer be borrowed by other programmes in the relevant academic year.
- The course will not be included in the publication round for the Prospectus.
- The course will be removed entirely from any future academic years that are created.
- Any other TEC processes in progress for this course are also discontinued.
What does NOT happen?
- The course is not removed from TEC.
- The programme in question remains the owner of the course.
- The course can still be found using, among other things, the search bar at the top of the page. It is also available in previous academic years and, if already available, in future academic years.
- In other existing academic years, the course remains part of the programmes it was included in.
- The course can still be added to programmes in these other academic years.
- The underlying methods and assessments owned by this course are not discontinued.
Before terminating the course, make sure you have terminated the underlying methods and assessments. To do so, follow the EDIT NEW COURSE or EDIT EXISTING COURSE (AFTER DEADLINE) process. Read more about the required steps in this article.
The screenshot of the pop-up above shows whether the course is borrowed by other programmes.
Are you terminating the course from the programme that owns it? In that case, the course has not yet been fully terminated in the structure of the borrowing programme. You will also need to terminated the course from that programme.
Finally, are you unsure which option is best for your situation? Please contact your faculty's functional administrator for advice on the available options.
Moving courses
You can move courses within the curriculum. To do this, click on the “move” icon. A pop-up will appear with an overview of the sections to which you can move the subject:
- Click on the name of the place in the curriculum where the course should be placed.
- The arrow in front of the name will change from a down arrow to a sideways arrow. Also a text will tell you which move you are about to do.
- Click on Move.
You can only move a course within a programme in this way.
If you want to move a course to another programme, remove the course from this programme and add it to the other programme.
Change courses
There are two types of changes:
- Changes to methods and/or assessments; these are changes that (may) have a major impact on uSis (and TermTime);
- Other changes; these include the offering period, lecturer, exchange course, cross-curricular skills, etc.
1. Changes to methods and/or assessments
These changes can have a major impact on uSis and TermTime. That is why a separate process has been set up that you can start as Programma coordinator.
- Search for the course using the search screen:
- Menu GENERIC
- Tab GENERAL
- REOPEN the EDIT EXISTING COURSE process there.
Next, start the EXISTING MODULE - EDIT workflow, which allows you to make changes in a course (including Other changes (see below)). Once you have finished, the changes will be sent to your FFB officer, who will check them and determine whether a completely new course needs to be created.
We have a separate manual for Changes to existing courses here 4. Process Edit existing course.
2. Other changes
You can edit “own” subjects, subjects without the key icon, using the edit icon.
Here you can edit the Additional information, Offering, Lecturers and Transferable skills. We have a separate manual for Other changes. (still to be made)
After the January deadline, any changes to a course must be made via the Existing Course - Edit workflow. The pop-up workflow mentioned above will then be disabled. This is because changes to the offering period or, for example, student numbers could also cause changes in the software after TEC.
Manage module group texts
On this page, you can add additional information for a specific group of courses within the structure. Two options are available on the Module Group Texts page.
- Click on Expand all
- Click the pencil icon next to the relevant module group.
You will see the following two options:
- Text in structure – Use this for a short description, which is displayed directly in the structure itself.
- Text in pop-up – Use this for a longer description, which is displayed in the Prospectus behind a 'Show more' button for the relevant module group.
- Fill in your description
- Click Finish
Programma overview planboard view
In the planboard view, you can check the curriculum again. You see the same information, but now based on the offering period.
Changes can, again, be checked in by clicking on the Changes button.
Course overview and report
On this page you will find a complete list of all courses within this educational programme.
You can easily download this list. Use the Customize report button to change the information in the report and create your own report template. You can save this template. For more information about creating, changing and saving reports, see the manual How do I manage and use reports?
Complete
Click Send to finalize Defining of the curriculum. You are asked to provide a comment before submitting it to the Programma approver.
Agreements within the faculty
Within your faculty, agreements have been made for drawing up the curriculum. View the specific agreements here.