If you wish to modify the details of an existing course after the timetables have been created, use the Edit existing course after deadline process.
You may not remove a method or assessment from an existing course.
If you do so, information will disappear from uSis. For example: results achieved on a course will no longer be available.
The procedure to follow is described below.
Edit existing course after deadline
These changes can have a major impact on uSis and TermTime. This is why two different processes have been set up for “Edit new course” and “Edit existing course”. The “Edit existing course” process can be initiated by the Programme Coordinator
Find the course using the search screen.
In the course, click on Reopen at Edit existing course after deadline.
Next, start the Existing course - edit workflow, which allows you to edit much of the data in a subject, but not everything. The basic data, for example, cannot be edited.
Changes to the methods and assessments are possible. Unfortunately, TEC allows more changes to be made to methods and assessments than is procedurally permitted. Deleting existing methods and assessments is not permitted, but it is possible in TEC. Therefore, please do not do this.
Deleting existing methods and assessments is not permitted, but it is possible in TEC. Do not do this.
After completion, the changes are sent to the uSis Administration, which checks them and verifies whether a completely new course needs to be created due to the desired changes.
For a detailed explanation of how to fill in subject details and methods & assessments, see Define course.
Click on Submit on the Complete page. You are obliged to make a comment on what you changed and why. By clicking Send the course will then be placed in the next workflow for the uSis Administration.
Existing course - process detail adjustments
The uSis Administration role will assess whether the changes can be implemented or a new course needs to be created.
If the course is rejected, it is returned to the creator with the comment: Create new course (or whatever change is required).
In the example above, the changes have been approved and will be checked one last time before being transferred to uSis.
Courses for uSis
Courses for uSis: in this workflow a final check is done on the information that is required for uSis.
Done by: Vakdoorzetter
For a detailed explanation of what to do where, see the explanation in Courses for uSis.
Approved & Not to uSis & Waiting room
Approved is the status that the process gets when the previous steps have been executed and the last step has been completed.
Not for uSis: not every course needs to go to uSis. When the tic for uSis has been turned off on the page Additional Details, the course will not go to the status Approved, but to Not for uSis.
Waiting room
This status exists for application management only. We cannot make it not show up in the dot-line, but it has no function within the process for end-users.